Faculty Records

These records document individual faculty work histories and may include, but are not limited to: job descriptions, applications and search records, CVs, correspondence, personnel actions, performance evaluations, commendations, reprimands, and various personnel forms. The inclusion of additional records may be determined by each school. Faculty status is defined by each school.

Faculty personnel records do not include: appointment, tenure, and promotion records and course evaluations, which are covered in Faculty Appointment, Tenure, and Promotion Records.

These records refer to documents issued and retained in order to facilitate initial and ongoing immigration sponsorship and advisement of non-immigrant international faculty. Such documents may include, but are not limited to, visa certificates (DS-2019s), passport and visa copies, I-94 admission records, change of status notices, labor condition applications, employment authorization documents, USCIS applications and notices, and other supporting documents including internal data collection forms, employment letters, wage determinations, and other related records.

These records document new appointments as well as the periodic consideration of faculty who are eligible for changes in rank, tenure status, and/or pay and may include, but are not limited to: pre-tenure reviews; promotion and tenure dossiers compiled and presented by the faculty; current position description; current curriculum vitae or resume; letters of evaluation; activity summary and evaluations of teaching, curriculum development and advising from students, participants/clients, and peers; committee findings; committee signature sheets; recommendations of administrative superiors; and related documentation and correspondence.

These records document the selection process for academic positions and may include, but are not limited to: applications; curriculum vitae or resumes; academic transcripts; writing samples; publications; position announcements and descriptions; candidate lists; and related correspondence such as cover letters and reference letters. Faculty status is defined by each school, and this policy applies regardless of appointment type.

Faculty search records do not include: Affirmative Action records, which are covered in Affirmative Action and Equal Opportunity Records.

These records include the original forms used by students to evaluate courses, copies of evaluations, and evaluation summaries.

These records document review of all stages of recruitment and hiring by the Office of Equal Opportunity and may include, but are not limited to: Affirmative Action reports and related documentation and correspondence.

These records document funded grant proposals. These records may include but are not limited to an Internal Sponsored Coordination Form, Sponsored Research Project Coordination Form, or Grant/Contract Application Processing Form; a grant proposal narrative, budget, application form, and letters of support; notice of award from funding entity; Tufts Internal Notice of Award Form; Agreements/Contracts; F&A Tree Information Form; no-Cost Extension Forms; progress and final reports; Close Notices; and related correspondence (see Notes).