Faculty Search Records


Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Schedule Number

These records document the selection process for academic positions and may include, but are not limited to: applications; curriculum vitae or resumes; academic transcripts; writing samples; publications; position announcements and descriptions; candidate lists; and related correspondence such as cover letters and reference letters. Faculty status is defined by each school, and this policy applies regardless of appointment type.

Faculty search records do not include: Affirmative Action records, which are covered in Affirmative Action and Equal Opportunity Records.

Faculty Search Records info
Record HolderRetention PeriodDisposition
Official Copy School (See Notes)

Successful candidates: Permanent. File search records with the faculty member’s personnel records

Unsuccessful candidates: Completion of search +7 years

Successful candidates: Manage in the Dean’s Office/Faculty Affairs Office or discuss with the Tufts Archival Research Center

Unsuccessful candidatesConfidential destruction

Unofficial Copy Search Committee Members

Determined by School

Determined by School


Schools may articulate different responsibilities for the management and retention of search records among their offices and departments, typically making a distinction between academic departments and the Dean’s Office. If schools make these distinctions, they must document these responsibilities in a written policy. Schools must share this policy with the Office of the Provost and the Tufts Archival Research Center.

Digital Collections and Archives, Office of the Provost, and University Counsel
Effective Date