Warning
Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
These records document new appointments as well as the periodic consideration of faculty who are eligible for changes in rank, tenure status, and/or pay and may include, but are not limited to: pre-tenure reviews; promotion and tenure dossiers compiled and presented by the faculty; current position description; current curriculum vitae or resume; letters of evaluation; activity summary and evaluations of teaching, curriculum development and advising from students, participants/clients, and peers; committee findings; committee signature sheets; recommendations of administrative superiors; and related documentation and correspondence.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | School (See Notes) | Successful tenure and promotion cases: The duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) Unsuccessful or withdrawn tenure and promotion cases: The greater of (a) case closed + 12 years and (b) the duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) |
|
| Official Copy | Office of the Provost | Successful tenure and promotion cases: The duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) Unsuccessful or withdrawn tenure and promotion cases: The greater of (a) case closed + 12 years and (b) the duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) |
|
| Unofficial Copy | Tenure and Promotion Committee Members | Determined by School |
Determined by School |
Notes
Schools may articulate different responsibilities for the management and retention of tenure and promotion records among their offices and departments, typically making a distinction between academic departments and the Dean’s Office. If schools make these distinctions, they must document these responsibilities in a written policy. Schools must share this policy with Office of the Provost and the Tufts Archival Research Center.