Warning
Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
These records document individual faculty work histories and may include, but are not limited to: job descriptions, applications and search records, CVs, correspondence, personnel actions, performance evaluations, commendations, reprimands, and various personnel forms. The inclusion of additional records may be determined by each school. Faculty status is defined by each school.
Faculty personnel records do not include: appointment, tenure, and promotion records and course evaluations, which are covered in Faculty Appointment, Tenure, and Promotion Records.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | School (See Notes) | Tenured faculty (or equivalent): Permanent Non-tenured faculty (or equivalent): At least the duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) |
Manage in the Dean’s Office/Faculty Affairs Office or discuss with the Tufts Archival Research Center. |
| Official Copy | Office of the Provost (See Notes) | Tenured faculty (or equivalent): At least the duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) Non-tenured faculty (or equivalent): At least the duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) |
|
| Official Copy | Human Resources | At least the duration of the faculty member’s time at Tufts plus seven years (separation + 7 years) |
|
| Unofficial Copy | Academic Departments and Programs | See Notes |
See Notes |
Notes
Faculty status is defined by each school. Schools may articulate different responsibilities for the management and retention of faculty personnel records among their offices and departments, typically making a distinction between academic departments and the Dean’s Office. If schools have different retention periods for their different types of faculty or make distinctions about responsibilities among their offices and departments, they must document these retention periods and responsibilities in a written policy. Schools must share this policy with the Office of the Provost and the Tufts Archival Research Center. The Office of the Provost may retain faculty personnel files longer than the minimum retention period for specific business needs.