Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
These records refer to documents issued and retained in order to facilitate initial and ongoing immigration sponsorship and advisement of non-immigrant international faculty. Such documents may include, but are not limited to, visa certificates (DS-2019s), passport and visa copies, I-94 admission records, change of status notices, labor condition applications, employment authorization documents, USCIS applications and notices, and other supporting documents including internal data collection forms, employment letters, wage determinations, and other related records.
|Copy Type||Record Holder||Retention Period||Disposition|
|Official Copy||International Center||
Separation or end of immigration sponsorship by the University + 5 years
|Unofficial Copy||Departments and Offices||
Separation or until documents are no longer needed (whichever comes first)