Operations Records

These records include architectural blueprints; sketches; aerial photographs; preliminary planning drawings; as built drawings; drawings reflecting changes to the original plans; soil testing maps; any other type of graphic representation produced relating to buildings, systems, and land.

These records are used to document the planning, administration, and implementation of current and potential construction projects; to project needs for projects; and as a reference to projects once they have been completed. These records also provide documentation of the funding of current construction projects on campus and to prepare budgets and allocations for construction projects. These records may include but are not limited to: project descriptions and requirements; plans; plan reviews; project schedules; contract change orders; bid documentation; contracts and agreements with architects, artists, engineers, consultants, vendors, and contractors; materials and soils reports; progress reports; insurance reports; payment schedules; summary reports; memos; and final acceptance statements. These records also include project descriptions, budget projection and allocation records, budget authorization forms, budget change orders, final acceptance statements, and related documentation and correspondence.