Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
Academic Records
| Schedule Number | Record Series |
|---|---|
| 510 | Accreditation Records |
| 520 | Course Bulletins and Catalogs |
| 530 | Class Schedules |
| 540 | Course Materials |
| 550 | Theses, Dissertations, and Capstone Projects |
Warning
Accreditation Records
Schedule Number
510
These records document the institutional accreditation process for Tufts by various accrediting bodies. These records include but are not limited to self-evaluation reports; final reports sent to the accreditation organization; statistical data; working papers; evaluation report; and related documentation and correspondence..
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | Office or Department managing accreditation process | Permanent |
Transfer to Tufts Archival Research Center |
| Unofficial Copy | NA | NA |
NA |
Notes
The accreditation process produces a broad range of documents, many of them drafts and extra copies. Consult with the Tufts Archival Research Center about which accreditation documents to transfer and preserve.
References
Approved
Digital Collections and Archives
Effective Date
Updated
Course Bulletins and Catalogs
Schedule Number
520
These publications documents the courses offered by schools, departments, and programs.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Unofficial Copy | N/A | N/A |
N/A |
Notes
Academic departments and programs sometimes produce course description booklets that supplement school bulletins. Those booklets have enduring value and should be transferred to the Tufts Archival Research Center.
References
University Records Policy
Approved
Digital Collections and Archives
Effective Date
Updated
Class Schedules
Schedule Number
530
These publications document schools, departments, and programs’ schedule of classes. This series may include but is not limited to: the final edition of the schedule of classes booklet, requests from departments for class offerings, requests for class changes, working papers, and related documentation and correspondence.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | School Registrar’s Office | Published Class Schedules: Permanent
|
Published class schedules: Transfer to Tufts Archival Research Center |
| Official Copy | Academic Departments or Programs | Documents supporting schedule creation: Retain until no longer needed |
Documents supporting schedule creation: Confidential destruction |
| Unofficial Copy | N/A | N/A |
N/A |
Notes
Academic departments and programs sometimes produce course schedules that supplement school schedules. Those department and program schedules have enduring value and should be transferred to the Tufts Archival Research Center. Departments, programs and registrars’ offices create a variety of documents to produce course schedules. These documents include requests from departments for class offerings, requests for class changes, working papers, and related documentation and correspondence.
References
University Records Policy
Approved
Digital Collections and Archives
Effective Date
Updated
Course Materials
Schedule Number
540
These records include but are not limited to syllabi, course descriptions, course outlines, course summaries, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, and related documents.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | Academic Departments and Programs | Permanent |
Transfer to Tufts Archival Research Center |
| Unofficial Copy | N/A | N/A |
N/A |
Notes
None
References
University Records Policy
Approved
Digital Collections and Archives
Effective Date
Updated
Theses, Dissertations, and Capstone Projects
Schedule Number
550
Final and accepted undergraduate honors theses, masters theses, doctoral dissertations, and undergraduate and graduate capstone projects.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | Schools | Undergraduate honors theses: Permanent Masters theses: Permanent Doctoral dissertations: Permanent Capstone projects: Consult with Tufts Archival Research Center |
Undergraduate honors theses: Transfer to Tufts Archival Research Center Masters theses: Submit to ProQuest Doctoral dissertations: Submit to ProQuest Capstone projects: Consult with Tufts Archival Research Center |
| Official Copy | Academic Departments and Programs | Undergraduate honors theses: Permanent Masters theses: Permanent Doctoral dissertations: Permanent Capstone projects: Consult with Tufts Archival Research Center |
Undergraduate honors theses: Transfer to Tufts Archival Research Center Masters theses: Submit to ProQuest Doctoral dissertations: Submit to ProQuest Capstone projects: Consult with Tufts Archival Research Center |
| Unofficial Copy | N/A | N/A |
N/A |
Notes
See additional information about submitting undergraduate theses, masters theses, dissertations, and capstone projects.
References
University Records Policy
Approved
Digital Collections and Archives
Effective Date
Updated