Warning
Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
These records document the academic progress of matriculated graduate, certificate, non-degree visiting, and Summer Minority Resource program students at Tufts. This series may include but is not limited to university academic transcripts; non-Tufts college transcripts; applications; notices of admission, readmission, denial and acceptance; grade reports; records of grade changes; reservation of credit requests; petitions for exemption from university regulations and procedures; applications for withdrawal from the University forms; advanced standing reports; and test scores.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | School Registrar’s Office | Permanent |
Transfer to Tufts Archival Research Center or maintain in student information system. |
| Unofficial Copy | Academic Departments and Programs | Degree completion or last enrolled + 5 years |
Notes
Graduate student records are composed of a variety of paper and electronic records. Registrar’s offices confidentially destroy documents without enduring value from a student’s record at an appropriate time after a student separates from Tufts. Each registrar’s office determines which documents to destroy and the timing of their confidential destruction. Academic departments may have graduate student records that contain certification or licensure documentation that is not held by a registrar’s office. In general, these student records have enduring value. However, academic departments should consult with the Tufts Archival Research Center before determining their disposition.
In the unlikely event that Tufts University closes: Student records will be filed in compliance with the Massachusetts Department of Higher Education’s Notice of Closure Guidelines for Massachusetts Independent Institutions and the New England Association of Schools and Colleges (NEASC) Considerations When Closing an Institution of Higher Education, Part B: Academic Records and Financial Aid Transcripts.