Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
Legal Records
| Schedule Number | Record Series |
|---|---|
| 810 | Contracts |
| 820 | Audit Records |
| 830 | Litigation Records |
| 840 | Grievance Records: Affirmative Action Complaints |
| 850 | Grievance: Tenure |
| 860 | Litigation: Tenure |
| 870 | Grievance Records (General) |
Warning
Contracts
Schedule Number
810
These records include but is not limited to agreements, contracts, leases, mortgages, and all property sale and/or improvement contracts.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | Departments and Offices | Life of contract + 6 years |
|
| Unofficial Copy | N/A | N/A |
N/A |
Notes
None
References
None
Approved
Digital Collections and Archives
Effective Date
Updated
Audit Records
Schedule Number
820
To be revised.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | |||
| Unofficial Copy |
Notes
Approved
Digital Collections and Archives
Litigation Records
Schedule Number
830
To be revised.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | |||
| Unofficial Copy |
Notes
Approved
Digital Collections and Archives
Grievance Records: Affirmative Action Complaints
Schedule Number
840
To be revised.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | |||
| Unofficial Copy |
Notes
Approved
Digital Collections and Archives
Grievance: Tenure
Schedule Number
850
To be revised.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | |||
| Unofficial Copy |
Notes
Approved
Digital Collections and Archives
Litigation: Tenure
Schedule Number
860
To be revised.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | |||
| Unofficial Copy |
Notes
Approved
Digital Collections and Archives
Grievance Records (General)
Schedule Number
870
To be revised.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | |||
| Unofficial Copy |
Notes
Approved
Digital Collections and Archives