Legal Records

Warning

Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Contracts

Schedule Number
810

These records include but is not limited to agreements, contracts, leases, mortgages, and all property sale and/or improvement contracts.

Contracts info
Record HolderRetention PeriodDisposition
Official Copy Departments and Offices

Life of contract + 6 years

Confidential Destruction 

Unofficial Copy N/A

N/A

N/A

Notes

None

References
None
Approved
Digital Collections and Archives
Effective Date
Updated

Audit Records

Schedule Number
820

To be revised.

Audit Records info
Record HolderRetention PeriodDisposition
Official Copy
Unofficial Copy

Notes

Approved
Digital Collections and Archives

Litigation Records

Schedule Number
830

To be revised.

Litigation Records info
Record HolderRetention PeriodDisposition
Official Copy
Unofficial Copy

Notes

Approved
Digital Collections and Archives

Grievance Records: Affirmative Action Complaints

Schedule Number
840

To be revised.

Grievance Records: Affirmative Action Complaints info
Record HolderRetention PeriodDisposition
Official Copy
Unofficial Copy

Notes

Approved
Digital Collections and Archives

Grievance: Tenure

Schedule Number
850

To be revised.

Grievance: Tenure info
Record HolderRetention PeriodDisposition
Official Copy
Unofficial Copy

Notes

Approved
Digital Collections and Archives

Litigation: Tenure

Schedule Number
860

To be revised.

Litigation: Tenure info
Record HolderRetention PeriodDisposition
Official Copy
Unofficial Copy

Notes

Approved
Digital Collections and Archives

Grievance Records (General)

Schedule Number
870

To be revised. 

Grievance Records (General) info
Record HolderRetention PeriodDisposition
Official Copy
Unofficial Copy

Notes

Approved
Digital Collections and Archives