Still and Moving Images


Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Schedule Number

Still and moving images provide audio-visual documentation of university activities, events, students, faculty, and staff. Still and moving images include fully identified photographs in print, negative, and slide formats; video recordings; film; and audio recordings in all formats.

Still and Moving Images info
Record HolderRetention PeriodDisposition
Official Copy Departments and Offices

Permanent for selected still and moving images. Consult with Tufts Archival Research Center

Transfer to Tufts Archival Research Center

Unofficial Copy See Notes

Until no longer needed

Confidential Destruction


Most departments and offices produce many copies of still and moving images. Departments and offices should determine which copy is the official copy and manage it accordingly. All other copies are unofficial copies and should be managed accordingly. Generally, the Tufts Archival Research Center does not accept unidentified still or moving images; consult with the Tufts Archival Research Center for details. 

University Records Policy
Digital Collections and Archives
Effective Date