Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
Publications may be produced by any department or office in any format. Publications document the activities of a department, office, program, school, the entire University, or any other aspect of Tufts. Types of publications may include but are not limited to web publications, catalogs, books, magazines, newsletters, handbooks, yearbooks, directories, brochures, pamphlets, media guides, guidebooks, proceedings, programs, and flyers. Departments and offices also generate supporting material to produce a final publication.
|Copy Type||Record Holder||Retention Period||Disposition|
|Official Copy||Departments and Offices||
Final publications: Permanent
Supporting materials: Until no longer needed
Final publications: Transfer to Tufts Archival Research Center
Supporting materials: Confidential Destruction
Most departments and offices produce many copies of publications. Departments and offices should determine which copy is the official copy and manage it accordingly. All other copies are unoffical copies and should be managed accordingly.