Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Schedule Number

Publications may be produced by any department or office in any format. Publications document the activities of a department, office, program, school, the entire University, or any other aspect of Tufts. Types of publications may include but are not limited to web publications, catalogs, books, magazines, newsletters, handbooks, yearbooks, directories, brochures, pamphlets, media guides, guidebooks, proceedings, programs, and flyers. Departments and offices also generate supporting material to produce a final publication.

Publications info
Record HolderRetention PeriodDisposition
Official Copy Departments and Offices

Final publications: Permanent

Supporting materials: Until no longer needed

Final publications: Transfer to Tufts Archival Research Center

Supporting materials: Confidential Destruction

Unofficial Copy See Notes

Until no longer needed

Confidential Destruction


Most departments and offices produce many copies of publications. Departments and offices should determine which copy is the official copy and manage it accordingly. All other copies are unoffical copies and should be managed accordingly.

University Records Policy
Digital Collections and Archives
Effective Date