Warning
Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
These records provide a record of departmental fiscal activity presented in summary form which may be used for budget planning. These records may be used to analyze budget cuts or restructuring of programs. These records may include, but are not limited to, working papers, memorandums, final summary reports and spreadsheets, and related documentation and correspondence.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | Finance Division | Delineated in the Finance Division Records Policy |
|
| Unofficial Copy | Departments and Offices | Summary Budget reports: Permanent All other records: Until no longer needed |
Summary Budget reports: Transfer to Tufts Archival Research Center All other records: Confidential destruction |
Notes
Confidentially destroy periodic budget reports generated from financial systems, budget calculations, draft budgets, and documents used to formulate budgets when they are no longer needed. Retain annual or project budget summary reports or proposals permanently.
Official Copy of Budget records
The Finance Division manages a wide range of budget records. The retention and disposition of budget records managed by the Finance Division are detailed in the Finance Division Records Policy.