Warning
Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.
These records document the process to fill non-faculty positions. These records may include, but are not limited to, applications, resumes, and letters of recommendation.
| Copy Type | Record Holder | Retention Period | Disposition |
|---|---|---|---|
| Official Copy | Human Resources | At least search completed + 6 years |
|
| Unofficial Copy | Departments and Offices | Search completed + 6 years |
Notes
Search committee chairs may collect search records from other members of the committee when the search closes. Records concerning the successful job candidate should become part of that person’s personnel file.