Staff Employment Search Records


Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Schedule Number

These records document the process to fill non-faculty positions. These records may include, but are not limited to, applications, resumes, and letters of recommendation.

Staff Employment Search Records info
Record HolderRetention PeriodDisposition
Official Copy Human Resources

At least search completed + 6 years

Confidential destruction

Unofficial Copy Departments and Offices

Search completed + 6 years

Confidential destruction


Search committee chairs may collect search records from other members of the committee when the search closes. Records concerning the successful job candidate should become part of that person’s personnel file.

M.G.L. c. 260 §§ 2, 5B; 15 USC § 1681P, 29 CFR § 1602, 1627
Human Resources and Digital Collections and Archives
Effective Date
Last Reviewed