International Scholar and Staff Immigration Records


Do not follow the records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Schedule Number

These records refer to documents issued and retained in order to facilitate initial and ongoing immigration sponsorship and advisement of non-immigrant international scholars, researchers, and staff. Such documents may include, but are not limited to, visa certificates (DS-2019s), passport and visa copies, I-94 admission records, change of status notices, labor condition applications, employment authorization documents, USCIS applications and notices, and other supporting documents including internal data collection forms, invitation and employment letters, wage determinations, and other related records.

International Scholar and Staff Immigration Records info
Record HolderRetention PeriodDisposition
Official Copy International Center

Separation or end of immigration sponsorship by the University + 5 years

Confidential destruction

Unofficial Copy Departments and Offices

Separation or until documents are no longer needed (whichever comes first)

Confidential destruction



International Center, University Counsel, and Digital Collections and Archives
Effective Date